Efficient inventory management is crucial for the smooth operation of any business. It ensures that products are available for customers when they need them while minimizing excess stock that ties up capital. One essential aspect of inventory management is the process of tracking and updating the number of available items, or stock in hand, as sales are made. 

Inventory is continuously updated on Tyms as items are sold until the stock reaches zero, indicating that no inventory items are available for sale. When or before the stock reaches zero, it becomes necessary to restock the items to make them available for sale. This process is referred to as inventory restocking.

Here is a guide on how to restock inventory on Tyms web application.

Steps in restocking inventory on Tyms

Step 1: How to restock Inventory

1. Navigate to the "Inventory Module" Go to the Restock tab.
2. Click on the "New" button and and select "Restock" to open the restock form.
3. Fill in restock details:
   • Input the Title for the inventory.
   • Select the Currency from the dropdown list.
   • Choose the vendor from your pre-added contact list.
   • Enter the Date and the Due Date.
   • The Batch Number is auto-generated but can be edited.
   • Select the Inventory Account and Payable Account from the dropdown lists.
4. Add Items to Restock:
   • Click "Add New Item" and select the item from the dropdown.
   • Enter the Quantity of the item to restock.
   • The system calculates the subtotal based on cost price and quantity.
5. Add Discount, Tax, or Shipping Fee if needed.
   • Discount: Choose a percentage (%) or a fixed amount.
   • Tax: Select a tax from your system.
   • Shipping Fee: Input the shipping cost, if applicable.
   • If a deposit has been made, input the amount in the Deposit field.
     • Pay Through (Required): Select the payment method (e.g., cash, or bank) used for the deposit.
6. Attach or upload related files (e.g., images, receipts) if required.
7. Enable Shipping Information if needed and fill in shipping details.
   • Shipping Name
   • Shipping Email
   • Shipping Phone Number
   • Shipping Address

Step 2: Saving the Inventory

Once all details are entered:

1. Save as Draft: Allows further edits later.
2. Save as Published: Finalizes the record.
   1. If there’s a balance due, the status will automatically change to Unpaid.
   2. If there’s a balance due, but a partial deposit has been made, the status will automatically change to Partially Paid.
   3. If there’s no balance due, the status will automatically change to Paid.
3. After confirmation, the inventory stock at hand will be updated and can be tracked on your Items or Restock tab.
   • Published restocks allow limited edits

Managing Inventory Restock with Individual and Bulk Actions

In the Actions column of the overview table, each entry has a menu (three dots) that allows individual actions and checkboxes for bulk actions.

Individual Actions (3-Dot Menu):

1. Edit: Make changes to the restocked inventory.
2. View: View the restocked inventory to view a summary of the details.
3. Manage payment: Record or manage payments associated with the restocked inventory.
4. Duplicate: Create a copy of the restocked inventory.
   • If the original restocked inventory's status is Paid, Unpaid, or Partially Paid, the duplicate will have a Draft status, allowing you to edit and save it as needed.
5. Delete: Remove the restocked inventory if it’s no longer needed.

Bulk Publish Draft Restocked Inventory:

1. Select the checkboxes for each restock in Draft status.
2. Once selected, the Publish button will appear.
3. Click "Publish" to update all selected restocks to Published status.

Bulk Delete Restocked Inventory:

1. You can bulk delete restocks in either Draft or Published status.
2. Select the checkboxes for the restocks you want to delete.
3. The "red trash bin delete icon" will appear; click it to delete all selected restocks.

Bulk Export Restocked Inventory to Excel:

1. Use the checkboxes to select the restocks you wish to export.
2. Once the restocks are selected, click the "Export to Excel icon".
3. The selected restock will be exported to an Excel file, and downloaded to your device.

Managing Payments for Restocked Inventory

Managing payments for restocks on Tyms involves editing existing payment values and adding payments to a restock.  A restocked inventory status can be unpaid or partially paid. To update the status to Paid, manage the payment by recording it through the Manage Payment page.

To manually add payments to a restocked inventory, follow these steps:

• Go to the action column, click on the three-dotted button, and select “Manage Payment”.
• Alternatively, view the restocked inventory and click the "Manage Payment" button located at the bottom-right corner of the screen.
• Click on “Add Payment” and select the following information for each payment you want to add:
  • Date: The date this payment was made.
  • Account: This is the method of payment. Either cash or any of your bank accounts.
  • Amount: The amount of money paid. This MUST either be less than or equal to the amount on the prepaid income.
• Click on “Save” and the payment status updates automatically based on the payment balance (e.g., Paid, Partially Paid, Unpaid).