How to set up Tyms forwarding email for real-time bookkeeping via bank transaction sync

Tyms forwarding emails are emails created for businesses on Tyms to automatically capture transactional emails in their inbox so as to keep a record of it for them on Tyms accounting system (automated bookkeeping).

Why use Tyms forwarding email?

Businesses that want to get their bank transactions automatically recorded and categorized for them based on their bank rules can achieve a 99% success certainty if they use Tyms forwarding email to handle the real-time transaction synchronization in lieu of our initial auto-bank transaction pull that requires you to log in to your bank account to authorize data sync access. The Tyms forwarding email was created to mitigate the instability experienced by businesses and the limited number of banks available when attempting to use auto-bank connect to pull data in real-time.

The Tyms forwarding email address is powered with artificial intelligence that analyses your bank debit or credit transactional emails to prepare a clean and structured record of it for you on Tyms.

Here are the steps to take to setup forwarding email on Tyms:

1. Navigate to the TBankSync module, and preview any of your existing banks.

2. Switch to the forwarding email tab, and click “create forwarding email”.

3. When creating a forwarding email, you'll need to enter the following:

a. Username: This will serve as the identifier and is best set as your bank's name. This username will be combined with your Tyms domain to create a unique forwarding email address.

Your Tyms domain follows the syntax ‘tag.tyms.email', where 'tag' is your business tag. This tag was automatically generated when you registered for Tyms, but you can easily edit it by going to the ‘Edit Business' page under 'Settings'.

For example, if your business tag is set to 'xyz', your Tyms domain will be 'xyz.tyms.email'. If you enter 'Worldbank' as your username, your forwarding email address will be 'Worldbank@xyz.tyms.email'.

This forwarding email address is where you'll receive transactions from your bank-connected email.

b. Common phrase in the email subject: Enter a phrase that appears frequently in the email subject for your bank transactions.

c. Emails that can forward to your forwarding email address: These are the email addresses that Tyms will use to pull transaction data from. Examples include:

The email address connected to your bank account, from which you receive transaction alerts, and the email address used by your bank to send you transaction alerts.

For example, if you receive transaction alerts from your bank at bankemail@example.com, those emails would be forwarded to your Tyms forwarding email address, such as Worldbank@xyz.tyms.email. This allows Tyms to retrieve the transaction data.

Enter a comma to save the email, enter the other, and enter a comma to save the next.

d. Click on “Save” and your forwarding email address will be created for you.

Finally, go to the settings page of your email provider, and add the Tyms forwarding email in the forwarding section. Also create a filter, ensuring that only emails from your bank-connected email would be forwarded.

How to link the created Tyms forwarding email to your bank account

Now that the Tyms forwarding email has been created, the next step is to activate it for bank transaction capturing. There are two ways that you can do this which are suggested below:

(Method 1). Submit the email to your bank or on your banking platform so that the Tyms forwarding email is notified of all transactions taking place in your bank account. In this case, you must ensure that your bank notification email address is added to the list of banks that can send emails to your Tyms forwarding email address.

(Method 2). Set up email forwarding filters or rules in any of the email services you use such as Gmail, Outlook, ZohoMail, Yahoo, Amazon Workmail and lots more. What happens when you set a forwarding filter or rules via your email provider is that, whenever your bank sends a transaction alert to your normal email address connected to your bank, you want the email to be instantly forwarded to your Tyms forwarding email address e.g. xyz@mytag.tyms.mail. Below are links to step-by-step instructions on how to set up email forwarding on some popular email providers.

Note that based on the instructions, the email you are forwarding is your Tyms forwarding email address e.g. xyz@mytag.tyms.mail and in case any of the platforms send a confirmation code for verification, you will get it inside the email address you used to register on Tyms.

Below is a list of access instructions if you want to set forwarding from your email provider instead of submitting the email created on Tyms to your bank or banking platform:

Please send an email to contact@tyms.io if you need further assistance. You can also click here to schedule a one-on-one demo.

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