The Tyms application operates on a double-entry bookkeeping system, enabling users to balance each debit and credit entry with its corresponding counterpart. Through the manual journal entry feature in Tyms, users have the capability to record financial transactions and make adjustments directly within their company's accounting system, granting them complete control over the process. 

This allows for the manual entry of relevant data, including debits and credits, journal descriptions, and dates, enabling users to maintain accurate financial records and address specific accounting needs with precision.

Below is a brief guide on how to create manual journal entry on Tyms.

Steps in creating manual journal entry on Tyms

Step 1: Create a manual journal entry

1. Login to your Tyms account  (https://app.tyms.io/auth/login).
2. Navigate to the "Accounting Module" from the module list in the top left corner of your screen.
3. Select "Journal" from the sidebar navigation menu
4. Click on “New Button” and select Journal Entry.

Step 2: Set up basic details

1. Currency: Select the appropriate currency for the entry from the drop down list.
2. Title: Enter a descriptive title for the journal.
3. Contact: If applicable, choose a contact from the drop-down list. (Note: Make sure the contact is already saved in your account for it to appear in the list).
4. Journal Number: This number is auto-generated but can be edited if needed.
5. Date: Choose the journal date.

Step 3: Add the journal entries and save

1. Click on "Add New Line" to add items to the journal.
2. For each entry, select the Account and specify if it’s a Debit or Credit entry. (Note: Each debit MUST be paired with a corresponding credit entry).
3. Optionally enter a brief description of the transaction.
4. You can add additional details like Employee, Branch, Department, Project, Journal Group, or Attachments if applicable.
5. If a journal group is applicable, on the journal group field, you can select a journal group you previously created from the drop-down list, and assign it to the entry. (Note: If you don’t have a journal group, click "Add New Group" to create one).
6. If you are not ready to finalize the journal entry, save it as a draft.
7. If the entry is ready for finalization, save it as published.

The General Entries Tab 

This captures all journal entries made in the system. Here, you can:

1. Filter by account types, custom periods, or specific attributes like title, account, currency, etc.
2. Export the entries to Excel by clicking on the "Excel Sheet icon".

Managing Journal Entries with Individual and Bulk Actions

In the Actions column of the overview table, each entry has a menu (three dots) that allows individual actions and checkboxes for bulk actions.

Individual Actions (3-Dot Menu):

1. Edit: Make changes to the journal entry.
2. Duplicate: Create a copy of the entry (duplicates are automatically saved as drafts).
3. Delete: Remove the entry entirely.

Bulk Publish Draft Journals:

1. Select the checkboxes for each journal in Draft status.
2. Once selected, the Publish button will appear.
3. Click "Publish" to update all selected journals to Published status.

Bulk Delete Journals:

1. You can bulk delete journals in either Draft or Published status.
2. Select the checkboxes for the journals you want to delete.
3. The "Delete icon" will appear; click on it to delete all selected journals.

Bulk Link Journals to a Group:

1. Select the checkboxes for the journal entries you want to group.
2. Click on the "Link to Group icon" that appears.
3. A page will open, allowing you to select a journal group from the drop-down. (Note: If you don’t have a group, click "Add New Group" to create one).
4. After selecting the group, click "Submit" to link the journals.