Tyms AI, also referred to as Adam, is a pioneering AI-powered financial accounting assistant and agent designed to revolutionize the way businesses manage their accounting processes. By utilizing advanced AI technology, Adam simplifies complex financial tasks, making them accessible and efficient for users of all experience levels. Adam is revolutionizing how people interact with the accounting system by making it possible via a simple conversation thread and not filling forms back and forth.

Key Features of Tyms AI-powered accounting

Tyms AI provides a range of powerful features to enhance your financial management:

• Financial Reporting: Effortlessly generate key financial statements such as balance sheets, income statements, and cash flow statements.
• Sales Management: Create and send invoices and sales receipts to streamline revenue tracking.
• Expense Tracking: Record and manage expenses comprehensively, including bills and prepaid expenses.
• Asset Management: Keep accurate records of both fixed and intangible assets to track their depreciation and value over time.
• Inventory Control: Manage your inventory effectively by adding, updating, or removing items as needed.
• Contact Management: Maintain a comprehensive database of business contacts for easy access.
• General accounting knowledge within and outside your business.

Getting Help

Should you face any difficulties or have questions about using Tyms AI, a range of support resources are available. You can consult the FAQ section in the application, access online resources, or contact customer support for personalized assistance.

Getting Started with Tyms AI Accounting Agent (Adam)

How to Register

To begin using Tyms AI, follow these steps:

1. Visit the Registration Page: Go to Tyms AI Registration or Tyms AI Login.
2. Fill Out the Registration Form: Provide the required information, including your name, email address, and password.
3. Submit the Form: After completing the form, click the “Register” button to create your account.

Setting Up Your Account

Once registered, follow these steps to properly set up your account:

1. Verify Your Email: Check your email inbox for a verification link from Tyms AI. Click the link to verify your email address.
2. Verify WhatsApp Number: You may also need to verify your WhatsApp number to fully activate your account. Follow the prompts to complete this step.
3. Receive Free Credits: After verification, you will be credited with 5 free credits to begin using the service.

Understanding Credits

Tyms AI operates on a credit-based system that controls access to its features:

• Cost per Message: Each message to Tyms AI that contains up to 1,000 characters costs 0.1 credit.
• Cost for Document Attachments: Each page of the document attached also incurs a charge of 0.1 credit.
• Managing Your Credits: Keep track of your credit balance within the application to ensure you have adequate credits to utilize the features. If your credit runs low, you can purchase more through the app.

Navigating the Interface

Overview of the Dashboard

The Tyms AI dashboard is designed for user-friendliness. Upon logging in, you will be greeted by the main interface that displays various modules, offers direct access to key features, and sample prompts you can easily trigger.

Accessing Different Modules

Inside the dashboard, you will find several modules neatly organized for easy navigation:

• Financial Reports: Access financial statements and customized reports.
• Sales and Revenue Management: Create and manage invoices, sales receipts, and revenue tracking.
• Expense Management: Record and analyze expenses efficiently.
• Asset Management: Keep track of assets, their values, and depreciation.
• Inventory Management: Manage inventory items and stock levels.
• Contact Management: Maintain and organize your business contacts conveniently.

Simply click on the module name or icon to enter the desired section and begin managing your financial data.

Generating Financial Reports

How to Request Financial Statements

Tyms AI makes it easy to generate essential financial reports. To request a financial statement, simply type your request using natural language. Here are some examples of how to ask for reports:

• "Can you provide the latest balance sheet?"
• "I need the income statement for Q1 of 2024."
• "Please show me the cash flow statement for the last month."

Custom Financial Reporting Options

In addition to standard reports, you can request customized financial analyses tailored to meet your specific business needs, such as:

• Top Customers Report: "Generate a report showing my top customers for the last quarter."
• Expense Analysis: "Can you provide a report on expenses by department?"
• Sales Breakdown: "Show me sales figures broken down by branch for this year."

Sample Commands

Here are a few sample commands you can use to easily generate reports:

• "I would like to see a trial balance report for June 2024."
• "Can you create a custom report detailing revenue sources for last year?"

Sales and Revenue Management

Creating Invoices

Creating an invoice with Tyms AI is straightforward. To generate an invoice, follow these steps:

1. Specify Customer Information: Include the name of the customer.
2. List Purchased Items: Provide item names, quantities, unit prices, and any discounts or taxes.
3. Input Command Example:
   • "Create a sales invoice for John Doe with 5 units of Widget A at $10 each, total amounting to $50, including a 10% discount."

Generating Sales Receipts

When recording sales where full payment has been made, you can generate a sales receipt. Provide the relevant sales information as follows:

• "Generate a sales receipt for Jane Smith, fully paid, for 3 units of Product X at $25 each."

Working with Quotes and Estimates

To create an estimate or quotation for potential sales:

• Drafting Quotes: You can say, "Prepare a quote for 20 units of Service Y, priced at $50 each, for Client ABC."
• Detailing Terms: You can include any specific conditions: "Generate a quote for 100 units with a 15% discount for bulk purchase."

Managing Prepaid Income

If you receive prepayments for services or subscriptions, record them with a clear statement:

• "Create a prepaid income record for a subscription service of $1,200 to be recognized monthly over the next 12 months."

Expense Management

Recording Expenses

To log an expense, clearly detail the nature and amount of the cost involved:

• "Record an expense of $250 for office supplies purchased on February 5, 2024."

Handling Bills and Prepaid Expenses

When logging bills, specify the payment status—in full or partial:

• Partial Payments: "Record an expense of $1,000 for the monthly utility bill, with $400 already paid."
• Prepaid Expenses: "Log a prepaid expense of $600 for a yearly software subscription to be recognized monthly."

Sample Commands

Here are commands you can use for logging expenses:

• "Add an expense of $450 for travel costs incurred on January 15, 2024."
• "Log an expense of $80 for courier services paid in full."

Asset Management

Creating and Tracking Fixed and Intangible Assets

Tyms AI allows you to record the acquisition of both fixed and intangible assets:

• Fixed Assets: "Record a fixed asset 'Office Equipment' worth $5,000 with a useful life of 5 years and a salvage value of $500."
• Intangible Assets: "Create an intangible asset 'Software License' valued at $10,000 to be amortized over 3 years."

Updating and Deleting Asset Records

You can modify asset details or remove them if they are no longer relevant:

• Updating Assets: "Change the value of 'Office Equipment' to $6,000."
• Deleting Assets: "Delete the asset 'Old Laptop' from the records."

Importing Assets from External Sources

Tyms AI offers efficient importation options for asset management:

• "Import a list of assets using the provided CSV template."

Inventory Management

Adding New Inventory Items

To record new inventory items, specify critical details like name, quantity, and price:

• "Add a new inventory item called 'Wireless Mouse' with an initial stock of 150 units at $20 each."

Updating Existing Inventory

If you need to modify the details of the current inventory, you can do so easily:

• "Update the quantity of 'Blue Widget' to 400 units and change the price to $15 each."

Importing and Removing Inventory Items

You can manage inventory in bulk or delete items as needed:

• Importing Inventory: "Import inventory items from the Excel spreadsheet."
• Removing Inventory Items: "Delete 'Old Stock Item' from the inventory list."

Contacts Management

Creating and Managing Contacts

Tyms AI allows you to effortlessly maintain your contacts:

• Adding Contacts: "Create a contact for Supplier XYZ with their phone number and email address."
• Updating Contacts: "Change Jane Doe’s phone number to 555-123-4567."

Retrieving Contact Information

To look up a contact’s details, you can use queries like:

• "Retrieve contact information for John Doe."

Deleting Contacts

When a contact is no longer necessary, simply delete them:

• "Delete the contact for Client ABC from the records."

General Business Advice

Best Practices for Business Finance Management

Tyms AI can provide insights into effective financial management strategies. You can ask for advice like:

• "What are the best practices for managing cash flow in my business?"
• "How can I improve my budgeting process?"

Common Financial Questions Answered

You can also ask general financial questions to gain more understanding:

• "What should I consider when planning for taxes?"
• "What strategies can I implement to boost profitability?"

Tips for Effective Use

Maximizing the Benefits of Tyms AI - AI Powered Accounting Agent (Adam)

To make the most of Tyms AI:

• Regular Updates: Ensure that your financial records are updated regularly for accurate reporting.
• Explore Features: Take time to explore all available features; use financial reports to monitor your business health.

Common Scenarios and Solutions

Here are a few scenarios to consider for effective use:

• Tracking Project Expenses: Encourage using specific categories for each project to have clear visibility on profitability.
• Reviewing Financial Reports Regularly: Schedule monthly reviews of financial statements to stay informed about your business’s financial health.

Troubleshooting

Frequently Asked Questions

If you encounter a problem, check the FAQ section for quick troubleshooting tips. Here are a few common queries:

• What if I run out of credits? You can purchase additional credits directly from the Tyms AI dashboard.
• How do I reset my password? Use the "Forgot Password" link on the login page to reset your password.

How to Get Support

If you need further assistance beyond the FAQ, you can reach out for support through the following methods:

• Email Support: Contact the support team via the email address i.e. contact@tyms.io .
• Live Chat: Utilize the live chat feature available within the Tyms AI interface for immediate assistance.